Personal Data Protection Policy
This Policy is issued by Bay Group Holdings Sdn. Bhd. (Company No.: 1189545-D) (“CapitalBay”) as a data user pursuant to the Personal Data Protection Act 2010 (“PDPA”). For the purposes of this Policy, the expression “personal data”, “data subject”, “data user” and “data processor” shall have the meaning as defined in the PDPA. During the course of our activities we may collect, record, hold, store and/or process personal data about our platform users, customers, suppliers and other third parties in any medium whether electronically or otherwise, for the purposes of the Buyer Service Agreement, the Supplier Service Agreement, the Funder Agreement, the transactions and any other purposes permitted under the law and the PDPA, and we recognise that the correct and lawful treatment of this data will remain confidential in the organisation. Personal data includes name, address, copies and details of identification documents, contact details, employment history, credit and references check, marital status, commission or alleged commission of offence, personal financial and social security details, provided to us from time to time.
We may also collect your information from other sources, including but not limited to third party background checks, any registered credit reporting agency, any regulatory authorities and any authority, central depository or depository agent. Data processors include any person or organisation that is not a data user that processes personal data on our behalf and/or on our instructions. You hereby acknowledged, confirmed and consented that we may collect, record, hold, store and/or process your personal data for the following purposes: in all matters pertaining to the contract entered or to be entered into between you and us; processing any application to become a user of the CapitalBay Platform; the eligibility of invoices to be listed on the CapitalBay Platform; facilitating the supply chain finance transaction; monitoring compliance with the Buyer Service Agreement, the Supplier Service Agreement, the Funder Agreement, and/or our rules and policies with respect to the usage of the CapitalBay Platform and any other applicable laws; with the compliance and disclosure requirements of any and all governmental and/or quasi-government departments, agencies, regulatory and/or statutory bodies; complying with any legal obligation binding on us under any law, rule, regulation, by-law, order, guideline, directive, policy and such other requirements in force and as amended from time to time; enforcing our rights under the Buyer Service Agreement, the Supplier Service Agreement, the Funder Agreement, and/or our rules and policies with respect to the usage of the CapitalBay Platform or any other applicable laws to defend our rights; for the purpose of record-keeping in the ordinary course of our business; and any purposes relating to the transactions on the CapitalBay Platform.
Platform users, customers, suppliers and other third parties, whether past, current or prospective, shall be aware that failure to supply the relevant data to us may affect our ability to perform our obligations with relevant parties and/or affect the platform users, customers, suppliers and third parties’ ability to enjoy their respective benefits from us. Personal data held by us relating to our platform users, customers, suppliers and other third parties will be kept confidential and we may provide such information to the following parties for the purposes set out above: any agent, contractor, service provider, professional adviser or third party who provides services to us; our affiliates and associated companies; any person to whom we are under an obligation to make disclosure under law, rule, regulation, by-law, order, guideline, directive, policy; any court and/or officer of the court; our auditors; our legal advisers and compliance professionals; our banks; and our service providers and vendors.
You may request access to and correction of your personal data and/or limit the processing of your personal data, or make any enquiries or complaints in respect of your personal data, by contacting us at our office address, presently at: C-05-01, 5th Floor, Block C, Wisma TT, No. 1, Jalan PJS 8/15, Dataran Mentari, 46150 Petaling Jaya, Selangor, Malaysia. We reserve the right to amend this Policy at any time and will ensure that a notice of such amendments will be made available to you through the CapitalBay Platform or through any other mode we view appropriate and suitable. You are responsible for ensuring that the personal data that you provide to us is accurate, complete and not misleading and that such personal data is kept up-to-date, and you shall promptly keep us informed in the event the data is inaccurate, incomplete, misleading or not up-to-date and you shall provide us the true, accurate, complete, and updated data. If you give us personal data or information about another person, you confirm that he/she has appointed you to act for him/her, to consent to the processing of his/her personal data and to receive on his/her behalf any data protection notices. We will retain any personal data supplied by you for as long as necessary for the fulfilment of the purposes set out in this Policy or as is required to satisfy any legal, regulatory and/or accounting requirements. Your continued membership on the CapitalBay Platform is deemed consent for us to collect, record, hold, store and/or process the personal data.